# Career Opportunity: Join the Embassy of Switzerland in Indonesia as an Accounting, Administration & Finance Assistant
The Embassy of Switzerland in Indonesia serves as the primary diplomatic bridge between the two nations, fostering collaboration across political, economic, legal, scientific, educational, and cultural sectors. As a key representative of Swiss interests, the Embassy is committed to maintaining excellence in bilateral relations. To support its ongoing initiatives, the Embassy is currently seeking a highly motivated and skilled professional to join the team in Jakarta as an Accounting, Administration & Finance Assistant on a one-year fixed-term contract.
## Role Overview and Key Responsibilities
This position is designed for an organized individual capable of managing complex administrative workflows within an international cooperation framework. The successful candidate will provide essential support to the Swiss Agency for Development and Cooperation (SDC) and the Indonesian National Board for Disaster Management (BNPB).
1. Program Implementation and Financial Oversight
* Facilitate the preparation of administrative and financial documentation in strict accordance with SDC procedures, including procurement requests, contracts, and payment invoices.
Monitor compliance with internal signatory authorities and the Standar Biaya Masukan* (SBM) regulations.
* Collaborate with Embassy finance staff to manage payment approvals and utilize the ESPRIT tool for contract management.
* Ensure the timely clearance of cash advances and post-activity payments.
2. Accounting and Financial Reporting
* Perform rigorous quality control on payment requests and register transactions within the banking system and the "Vision +" accounting software.
* Prepare comprehensive monthly accounting reports by verifying booking vouchers and financial evidence.
* Manage cash flow projections and budget updates in coordination with the Programme Manager.
* Maintain accurate, up-to-date tracking of contract registries and partial budget expenditures.
3. Administrative Support and Quality Control
* Manage correspondence and maintain organized filing systems for the Direct Action team.
* Review and refine documents produced by stakeholders, ensuring high-quality layout and content for reports, minutes, and official correspondence.
* Coordinate logistical arrangements for field missions, project meetings, and high-level stakeholder gatherings.
4. Communications and Institutional Support
* Assist in language translation tasks (English-Indonesian) and support the organization of official government visits.
* Contribute to communication efforts, including social media management and internal newsletter preparation.
## Essential Qualifications and Profile
To thrive in this dynamic, multicultural environment, candidates must meet the following criteria:
* Educational Background: A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
* Professional Experience: 2 to 5 years of proven experience in financial reporting, procurement, and administrative support within the development or international cooperation sector. Previous experience in disaster risk management is highly regarded.
* Technical Proficiency: Advanced knowledge of accounting software and Microsoft Office Suite (particularly Excel and Word).
* Regulatory Knowledge: Solid understanding of Indonesian government financial policies and SBM regulations.
* Soft Skills: High levels of integrity, confidentiality, and organizational discipline. Candidates should be proactive, team-oriented, and possess strong negotiation capabilities.
* Language Skills: Fluency in English and Indonesian is mandatory. Proficiency in German or French will be considered a distinct advantage.
## Why Join the Embassy?
The Embassy of Switzerland offers a unique professional environment characterized by global impact and high-standard working conditions. Employees benefit from a competitive salary package, attractive social benefits, and the opportunity to contribute to meaningful diplomatic and humanitarian projects in a prestigious international setting.
## How to Apply
If you meet these requirements and are eager to advance your career with the Swiss Embassy, please follow these application steps:
1. Download the Required Form: Access and complete the official Federal Department of Foreign Affairs (FDFA) job application form.
2. Prepare Your Documents: Draft a compelling motivation letter highlighting your relevant experience.
3. Submit via Email: Send your completed application form and cover letter to [email protected].
4. Email Subject Line: Ensure your email subject line is formatted as: “Your Full Name – SDC Administration and Finance Assistant”.
Please note that only shortlisted candidates who fulfill the selection criteria will be contacted for an assessment.