# Career Opportunity at PT Duta Marine: Site Secretary Vacancy
Navigating a career within the dynamic maritime, offshore, and oil and gas sectors requires precision, adaptability, and high-level organizational talent. PT Duta Marine, a prominent private limited company operating at the forefront of the Indonesian marine and energy industries, delivers fully integrated operational and maintenance solutions for complex floating production systems—including FSO, FPSO, FPU, MOPU, FSRU units, LNG carriers, anchor handling tug supply (AHTS) vessels, and commercial tugboats. Backed by a proven history in vessel conversion, offshore installation, and seamless facility operations, the organization maintains rigorous standards across all operational sites. To support ongoing project demands, PT Duta Marine is currently seeking a qualified professional to fill the Site Secretary position.
## Required Skills and Qualifications
Candidates aiming to secure this critical administrative role must possess a balanced combination of formal education, technical proficiency, and interpersonal capabilities.
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline from an accredited institution.
* Software Proficiency: Advanced command of the Microsoft Office Suite—specifically Excel, Word, and PowerPoint—alongside a strong working knowledge of modern digital document management platforms.
* Communication Mastery: Exceptional verbal and written communication skills in both local languages and English, ensuring the accurate drafting of professional correspondence and official documentation.
* Organization and Multitasking: Demonstrated capacity to manage multiple concurrent site-level tasks, adhere to strict reporting deadlines, and maintain composure in high-pressure environments.
* Discretion and Integrity: Uncompromising professional ethics regarding the handling of sensitive project data, contractor agreements, and confidential personnel records.
## Key Responsibilities and Daily Operations
The Site Secretary acts as the central administrative hub for field operations, facilitating smooth communication between management, technical teams, and external stakeholders. The core duties associated with the role include the following:
1. Correspondence and Communication Management
* Handle incoming and outgoing telephone inquiries, routing calls to the appropriate department or project personnel.
* Manage email correspondence, physical mail distribution, and internal site memos efficiently.
2. Document and Record Control
* Type, format, and systematically archive crucial site reports, operational daily logs, and meeting minutes.
* Maintain compliance by properly filing and safeguarding safety documentation and regulatory compliance records.
3. Schedule and Meeting Coordination
* Organize site progress meetings, reserve conference spaces, and prepare necessary presentation materials.
* Manage the project manager’s calendar meticulously to avoid scheduling conflicts and optimize daily productivity.
4. Visitor and Site Reception
* Welcome clients, regulatory inspectors, and subcontractors arriving at the operational site with professionalism.
* Manage visitor registration protocols and issue appropriate safety clearances and access passes.
5. Office and Supply Administration
* Monitor inventory levels for general office stationery, Personal Protective Equipment (PPE) documentation forms, and pantry provisions.
* Initiate purchase orders and coordinate restocking to ensure uninterrupted daily site operations.
6. Logistics and Travel Support
* Facilitate local transportation arrangements for site personnel and visiting stakeholders.
* Coordinate business travel itineraries, accommodation bookings, and the organization of internal site events or workshops.
This opportunity offers ambitious professionals a chance to build a rewarding career within a leading offshore and marine enterprise. Qualified candidates who meet the outlined criteria are encouraged to submit their comprehensive applications to join PT Duta Marine's growing team.